TakeRoot Justice (TakeRoot) seeks an experienced and enthusiastic Director of Contract Management to manage and oversee the administration of TakeRoot Justice’s contract portfolio and lead the team in developing new structures and procedures, as we became a freestanding organization in July 2019.
This position will be responsible for overseeing compliance, reporting and invoicing for TakeRoot’s contract portfolio; liaising and negotiating with government funding agencies; overseeing subcontractor fiscal and programmatic work in conjunction with TakeRoot’s Finance team; and supervising contract managers and coalition coordinators on the Resource Management team.
The ideal candidate will be a highly organized, self-motivated leader with experience in government contract management and democratic decision-making, and a clear and demonstrated passion for social, racial and economic justice.
- As a lead contact person for city agencies: establish and maintain positive professional relationships and ensure that New York City Council funding applications, contract budget proposals, RFP submissions, renewals, negotiations, and any contract modifications accurately capture both programmatic deliverables and fiscal needs
- Create and maintain best practices by monitoring all updates to New York City, New York State, and federal requirements to ensure continual government and contract compliance, especially in preparation of annual audits and any risk assessments to be performed by potential funders
- Develop and maintain a master contract calendar with deadlines for contract reporting, invoicing and site visits
- Review reports and invoices for TakeRoot’s government funding contracts, currently numbering over a dozen, and assist the Director of Finance with budgeting and fiscal reporting for government contracts
- Develop and strengthen new structures, processes and policies in conjunction with staff to clarify contract management roles/responsibilities in the new freestanding organization
- Review and assess contract opportunities and manage the contract budget and modifications process for funding agencies
- Assist the Director of Finance and Executive Director with overall organizational budgeting by managing and analyzing the running expenses for the Resource Management team
- Provide capacity-building for community partners in the areas of contract management and reporting
- Serve as a regular contact person with the Urban Justice Center’s fiscal office for contract and subcontractor management
- Contribute to the production of regular updates for TakeRoot’s overview report, brochure, and other printed materials.
- Oversee subcontractor fiscal management, including: budget and documentation review, invoice review and approval, and submission to the UJC Fiscal Office for payment
- Review and help improve subcontract purchasing policies, processes and systems
- Answer question and provide technical assistance and training for subcontractors in the areas of subcontract budgeting and invoicing
- Oversee relationship management and liaising with subcontractors regarding both fiscal and programmatic components of subcontract agreements
Management & Supervision
- Supervise and provide guidance for staff and the resource management team, including contract managers and coalition coordinators
- Mentor and provide professional development support to team members
- Collaborate with and (cheer)lead the team to develop and implement strategic planning for success of our new organization
- Serve as a member of the management team and provide assistance to the Executive Director regarding mission alignment and efficient operation of the organization, including development of policies, procedures and systems to support the work of staff
- Professional experience in non-profit sector (required)
- 8-12 years’ government contract management experience, preferably Human Resource Administration (HRA) contracts
- 3+ years’ supervision experience
- Experience with strategic planning/implementation and/or organizational development
- Experience writing RFPs for government funding
- Experience with data management; experience with funder databases (such as Capricorn) a big plus
- Experience in programmatic reporting for contracts (required)
- Strong interpersonal communication skills
- Strong advocacy and conflict-management skills
- Highly organized and detail-oriented
- Excellent time-management skills and ability to effectively manage multiple projects
- Ability to work efficiently in a deadline-driven environment
- Ability to take on other projects and duties as required
- Strong writing and computer skills
- Experience with and/or commitment to grassroots efforts working towards social justice
- Enthusiasm for working in a democratically-run organization
- Experience working with unions from a management perspective preferred
Timeline, Benefits & Compensation
The anticipated start date for this position is September/October 2019.
A competitive salary and excellent benefits package is available, with generous vacation, personal, and sick time, along with industry-leading medical and dental coverage. TakeRoot’s staff are on a fixed salary scale, and the salary for this position will be determined based on years of relevant experience in accordance with the scale.
TakeRoot Justice is an equal opportunity employer. TakeRoot encourages applications from people with diverse backgrounds, including women, people of color, immigrants, people with disabilities, LGBTQ people, people from low-income backgrounds, and people with personal experience with the criminal justice system. We strongly encourage applications from people with lived experiences in the communities we serve.
Interested applicants should send a resume and cover letter by email to email@example.com, attn: Ahdenah Glass. The subject line of the email must include: “Director of Contract Management.” Applications will be considered on a rolling basis until the position is filled.