About the Organization:
TakeRoot was founded in 2001 and provides legal, participatory research and policy support to strengthen the work of grassroots and community-based groups in New York City to dismantle racial, economic and social oppression. TakeRoot employs a unique model of partnership with grassroots and community-based groups. Our partners take the lead in determining the priorities and goals for our work, and advance our understanding of justice. We believe in a theory of change where short-term and individual successes help build the capacity and power of our partners, who in turn can have longer-term impact on policies, laws and systems that affect their communities.
TakeRoot models our internal structure on anti-oppressive and democratic principles to build a workplace culture that mirrors the progressive change we pursue through our work. We encourage all staff members to participate in key organizational decisions and to help manage integral aspects of our internal operations through a system of committees, or “circles” that oversee areas such as hiring, budgetary decisions, racial justice work, internal and external community building, communications, policy, and more. To learn more about TakeRoot, visit takerootjustice.org.
Position Title: Accounts Payable Accountant
Position Summary: The Accounts Payable Accountant serves as a critical member of a 2-person fiscal team expected to grow to a 3 – 4 person Accounting Department. Reporting to the Chief Financial Officer (CFO), this position assists with all aspects of the organization’s accounting, and budgeting functions as well as working in partnership with 3rd accounting consultant.
Position Description and Responsibilities:
- Perform daily accounts payable functions
- Ensure expenses are allocated and posted to appropriate expense line items and Practice Areas
- Process, post and keep track of organization’s payments made via ACH, Electronic On-line portals, debit cards, and checks, perform monthly reconciliation against invoices
- Post journal entries to general ledger to record expenses. Make necessary reclassifications to maintain the accuracy of general ledger
- Process and prepare monthly bank reconciliations in partnership with the accounting consultant
- Review and maintain aged payable schedules for all vendors
- Add new vendors/ Users to TakeRoot’s accounting system, Sage Intacct. Populate vendor’s profile with pertinent information such as W9s
- Provide technical assistance and support to staff who are experiencing issues using Intacct and connected AP systems/vendors
- Investigate and resolve issues and discrepancies with staff reimbursements, vendor payments and other AP matters in partnership with CFO/ accounting consultant
- At end of year, work with accounting consultant in processing and distributing 1099s to vendors and file with IRS
- Reconcile general ledger schedules in preparation for annual audit and programmatic audits
- Ensure timesheets reflect staff’s time allocation, periodically reconcile against budget allocations
- Payroll processing –Prepare and submit semi-monthly Payroll to PEO; post Payroll entries to Intacct
- Ensure monthly payroll changes are reviewed and or recorded to ensure accuracy and compliance
- Assist CFO in preparing monthly reports and year-end audit schedules
- Perform other accounting duties as assigned by the CFO.
- Support the CFO in the formulation, execution and monitoring of the organization’s operating expense budget process
- Post expense budget numbers to Intacct
- Produce and analyze monthly budget-to-actual variance reports and distribute to Practice Areas
Timeline, Salary and Hybrid Work Details:
The anticipated start date for this position is September/October 2022.
The salary range for this position is $48,760 to $69,600 consistent with the salary setting procedures set forth in TakeRoot’s collective bargaining agreement. An excellent benefits package is available, including generous vacation, personal, and sick time, along with strong medical and dental coverage. TakeRoot’s staff are on a fixed salary scale, and the salary for this position will be determined based on years of relevant experience in accordance with the scale.
This is a full-time, hybrid position with occasional in-person work required in our New York City office location. TakeRoot Justice is a hybrid remote workplace that allows employee flexibility in determining whether to work remotely or in the office, for routine, independent work that doesn’t require office resources. Additional work hours rules are set by TakeRoot Justice’s Collective Bargaining Agreement.
This is a bargaining unit position represented for collective bargaining purposes by the National Organization of Legal Services Workers, UAW, Local 2320.
EDUCATION OR EQUIVALENT EXPERIENCE
Bachelors – degree with a focus on Accounting, Finance, Business Administration, or related field, with 1-3 years of experience in non-profit accounting
QUALIFICATIONS & SKILLS
- Proficiency in Microsoft Office Suite
- Proficiency in working “hands on” with Sage Intacct, minimum 1 year of recent experience
- Strong quantitative analytical ability
- Excellent organizational skills and attention to detail
- Ability to work independently or collaboratively and with minimal supervision
- Familiarity with government contract compliance a strong plus
- Demonstrated commitment to social justice issues is strongly preferred
Interested applicants should apply immediately by emailing a cover letter addressed to Marcos Ortiz and CV/résumé along with salary requirement expectations to email@example.com. Please include in your cover letter (1) the title of the position in the subject line of your email and (2) where you found the position posting. If possible, please email all documents as a single PDF. Applications will be considered on a rolling basis.
TakeRoot is an equal opportunity employer. TakeRoot encourages applications from people with diverse backgrounds, including women, people of color, immigrants, people with disabilities, LGBTQ people, people from low income backgrounds, and people with personal experience with the criminal justice system. We strongly encourage applications from people with lived experiences in the communities we serve.